Freehold is a way to clear the title of ownership of the property. It enhances the value of the property. It grants the conveyance deed to the owner as a final document. A property can be converted into freehold status from the concerned authority such as DDA, L&DO etc.
Concerned authority means and refers to the authority under which the colony/ area of property lies i.e. the Lessor body which allotted the property. There are several authorities such as DDA, L&DO, NDMC which provide the scheme of freehold. The initial procedure of freehold is almost same in all the departments with minor variations.
The first step in freehold is submission of documents in the office of the concerned authority. This requires the application form itself with several documents and conversion charges. Some of other documents are attested photocopy of allotment letter, possession letter, perpetual lease, identity card, indemnity bond, affidavit, undertaking etc.
Once the documents are submitted in the concerned authority, they are scrutinized by the department in various channels. The deficiency, if any, is reported to the applicant through post. This deficiency is to be fulfilled by the applicant. Some of general deficiencies are dues of ground rent, maintenance charges, mismatch of signatures, unclear photocopies or photocopy without back side of the stamp paper, blank columns of witnesses etc.
Once the deficiency(ies) is/are removed, the authority again starts channel of checking the documents and any further deficiency, if any, is informed to the applicant. This cycle continues until all the deficiencies are removed.
After removal of all the deficiencies, the authority issues four copies of conveyance deed. Certain variation exists at this stage, while DDA issues Conveyance Deed for stamping and ask the applicant to re-submit them after stamping, L&DO executes the Conveyance Deed and directs the applicant to get it stamped and registered and submit a copy of registered conveyance deed only.
STEP 2 - STAMPING
Stamp Duty is a payment to the government for the transaction which is taking place. This transaction (here) is conveyance of the property from the authority to the owner of the property (original allottee or agreement holder). This duty is paid to the collector of stamps.
Submit the file in Collector of Stamps Office and receive the Challan titled TR 6. Deposit Payment as mentioned in TR 6 either by Cash or by Cheque/ Pay Order/ Demand Draft. After depositing payment, get the date of receiving file from Collector. On the due date, collect the file from the collector of stamps and check whether it has been properly stamped on every page of the conveyance deed.
In Case of DDA stamped conveyance Deed are re-submited and then the authority calls the applicant for execution of deed. Once the execution has been done, the document need to be registered.
Registration is the process of presentation of party to the document physically in the office of the Sub-Registrar.
Fill the form of the sub registrar. Submit the form along with two copies of conveyance deeds. Get receipt of registration. On the date specified in the receipt, collect the document from the Sub-Registrar Office.
Now, you have the absolute ownership title of the property.